HCAIHCAI

Professional Services Fees – HCAI Billing

The Financial Services Commission of Ontario sets out the maximum hourly rates and the maximum professional service fees for the forms payable by automobile insurers under the SABS related to the services of any of the health care professions or health care providers listed in the Guideline.

Insurers are not prohibited from paying above any maximum amount or hourly rate established in the Guideline. Services provided by health care professionals/providers, unregulated providers and other occupations not listed in the Guideline are not covered by the Guideline. The amounts payable by an insurer related to services not covered by the Guideline are to be determined by the parties involved.

Maximum Hourly Rates and Fees Automobile insurers are not liable to pay for expenses related to professional services rendered to an insured person that exceed the maximum hourly rates set out here:

REVISED RATES AND FEES for HCAI Submission

Health Care Profession or Provider Maximum Hourly Rate except catastrophic impairmentsMaximum Hourly Rate catastrophic impairments*
Chiropractors$112.81$135.36
Massage Therapists$58.19$89.07
Occupational Therapists$99.75$119.92
Physiotherapists$99.75$119.92
Podiatrists$99.75$119.92
Psychologists and Psychological Associates$149.61$179.29
Speech Language Pathologists$112.22$134.17
Registered Nurses, Registered Practical Nurses and Nurse Practitioners$91.43$109.24
Kinesiologists$58.19$89.07
Unregulated Providers
      Case Managers$58.19$89.07
      Family Counsellors$58.19$89.07
      Psychometrists$58.19$89.07
      Rehabilitation Counsellors$58.19$89.07

Professional Service Fees

 

FormMaximum Payable for Completion of Form
Disability Certificate (OCF-3)$200.00
Treatment and Assessment Plan (OCF–18)$200.00
Automobile Insurance Standard Invoice (OCF-21)$0.00

Forms

The maximum fees payable for the listed forms include all examinations, assessments and expenses related to professional services (as referred to below) that are involved in such examinations and assessments, and all other activities, tasks and expenses involved in the completion and submission of forms, whether they are made through the Health Claims for Auto Insurance (HCAI) system or otherwise. Automobile insurers are not liable to pay for any expenses related to the listed forms that exceed the maximum fees set out in the Appendix. The $200 maximum fee referred to in this Guideline and in Superintendent’s Guideline No. 06/10 (July 2010 Professional Services Guideline) for a Treatment and Assessment Superintendent’s Guideline No. 03/14 Financial Services Commission of Ontario Page 3 Plan (OCF-18) applies only to the services of a health practitioner as referred to in subsection 25 (1) 3 of the SABS, namely reviewing and approving an OCF-18 under subsection 38 (3) (c), including any assessment or examination necessary for the purpose of that review and approval by the heath practitioner.

The $200 maximum fee does not apply to assessments or examinations that are proposed in an OCF-18 and that an insurer agrees to pay for under subsection 38 (8) of the SABS. As stipulated in section 25 (1) 3 of the SABS, the fee for the OCF-18 is payable only if any one or more of the goods, services, assessments or examinations described in the OCF-18 have been:

  1. approved by the insurer;
  2. deemed by the SABS to be payable by the insurer; or
  • determined to be payable by the insurer on the resolution of a dispute in accordance with sections 279 to 283 of the Insurance Act.

Although the SABS does not expressly set out the criteria an insurer is to apply in determining whether or not to agree to pay for a proposed assessment or examination under subsection 38 (8), an insurer should not act arbitrarily or fetter its discretion, but should instead consider each proposed assessment or examination on its merits with regard to the insurer’s obligation to adjust and settle claims fairly and without unreasonable delay or resistance.

The maximum fees payable for the listed forms include all examinations, assessments and expenses related to professional services (as referred to below) that are involved in such examinations and assessments, and all other activities, tasks and expenses involved in the completion and submission of forms, whether they are made through the Health Claims for Auto Insurance (HCAI) system or otherwise. Automobile insurers are not liable to pay for any expenses related to the listed forms that exceed the maximum fees set out in the schedule.

The $200 maximum fee referred to in this Guideline and in Superintendent’s Guideline No. 06/10 (July 2010 Professional Services Guideline) for a Treatment and Assessment Superintendent’s Guideline No. 03/14 Financial Services Commission of Ontario Page 3 Plan (OCF-18) applies only to the services of a health practitioner as referred to in subsection 25 (1) 3 of the SABS, namely reviewing and approving an OCF-18 under subsection 38 (3) (c), including any assessment or examination necessary for the purpose of that review and approval by the heath practitioner.

The $200 maximum fee does not apply to assessments or examinations that are proposed in an OCF-18 and that an insurer agrees to pay for under subsection 38 (8) of the SABS. As stipulated in section 25 (1) 3 of the SABS, the fee for the OCF-18 is payable only if any one or more of the goods, services, assessments or examinations described in the OCF-18 have been:

  1. approved by the insurer;
  2. deemed by the SABS to be payable by the insurer; or
  • determined to be payable by the insurer on the resolution of a dispute in accordance with sections 279 to 283 of the Insurance Act. Although the SABS does not expressly set out the criteria an insurer is to apply in determining whether or not to agree to pay for a proposed assessment or examination under subsection 38 (8), an insurer should not act arbitrarily or fetter its discretion, but should instead consider each proposed assessment or examination on its merits with regard to the insurer’s obligation to adjust and settle claims fairly and without unreasonable delay or resistance.

Expenses Related to Professional Services “Expenses related to professional services” as referred to in the SABS and the Professional Services Guideline include all administration costs, overhead, and related costs, fees, expenses, charges and surcharges. Insurers are not liable for any administration or other costs, overhead, fees, expenses, charges or surcharges that have the result of increasing the effective hourly rates, or the maximum fees payable for completing forms, beyond what is permitted under the Professional Services Guideline. In addition, insurers are not liable to pay any amount for appointments that are missed or cancelled by an insured person, or for costs of rescheduling such appointments.

Harmonized Sales Tax (HST)

The applicability of the HST to the services of any health care professionals or health care providers listed in this Guideline falls under the jurisdiction of the Canada Revenue Agency Superintendent’s Guideline No. 03/14 Financial Services Commission of Ontario Page 4 (CRA). If the HST is considered by the CRA to be applicable to any of the services or fees listed in this Guideline, then the HST is payable by an insurer in addition to the fees as set out in this Guideline.

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Professional Service Fees

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